TOWN Austin Chapter Bylaws

Click here for Officer responsibilities document

Article I
Name

The name of this non-union, non-profit (501 c 3) organization shall be Texas Outdoors Woman – Network – Austin Chapter, hereafter referred to as TOWN.

Article II
Object

Section I. The object of TOWN shall be to provide a forum and clearinghouse for women desiring information, education, and access to activities associated with the outdoors.

Section II. No part of TOWN funds shall inure to the benefit of any individual member.

Article III
Membership

Section I. Membership in TOWN is open to all women eighteen and over.

Section II. Each woman choosing to join TOWN-Austin shall pay a yearly fee, which will be used to defray TOWN-Austin costs of operating the organization.

Section III.

A. Fees shall be payable on or before February 1, in an amount established by the Executive Committee.  The Executive Committee is also known as the Board.

B. If a member fails to renew by March 1st, that individual’s email address will be removed from the Yahoo group list.  That person will not receive email notices and will not be included in the Membership Database List.

Section IV. The fiscal year of TOWN shall be from January 1 to December 31, inclusive.

Section V. Only women are eligible to be a TOWN-Austin member.

Article IV
Executive Committee

(also referred to as the Board)

Section I. The governing body of TOWN, called the Executive Committee, shall consist of all officers.

Section II. The Executive Committee members shall be elected annually for a term of 2 years or until their successors are elected and assume office. The term of office shall begin January 1.  In even years, the Membership Chairwoman, Secretary, Web Master, and Publicity Chairwoman will be elected.  In odd years, the President, President-Elect, Treasurer, Outings Coordinator, and Newsletter Editor will be elected.

Candidates for TOWN-Austin President, President-Elect, and Treasurer must have regularly attended outings.

Candidates for TOWN-Austin President, President-Elect, and Treasurer must be members of the current Board.

Section III. Duties of the Executive Committee

A. The Executive Committee shall supervise the affairs and conduct the business and administration responsibilities of TOWN. Such duties may be, but not be limited to:

1. Arrange meeting locations.
2. Provide notice of meetings to the general membership.
3. Schedule speakers.
4. Verify that all activities published in a Calendar are accessible to each member.
5. Maintain accurate membership records.
6. Establish a budget.
7. Approve all TOWN expenditures.
8. Establish the amount of fees necessary to cover anticipated costs for the upcoming fiscal year. However, any increase in fees greater than 25% shall require approval of the general membership.
9. Request the assistance of any member to meet these and any other necessary responsibilities in directing the business activities of TOWN.

B. The Executive Committee shall be subject to the orders of the members.

C. The Executive Committee shall meet once a month, day to be determined by the Executive Committee. These meetings are open to the general membership.

D. A majority of the Executive Committee shall constitute a quorum.

E. A vacancy in the Executive Committee shall be filled by the Committee, with approval of the general membership.

Article V
Nomination and Elections
Section I. Nomination from the floor shall be permitted before election and the candidate shall have consented to serve.

Section II. The Executive Committee shall be elected at the November meeting.

 

Article VI
Meetings

Section I. TOWN shall meet on the fourth Tuesday of each month unless otherwise ordered by TOWN or the Executive Committee.

Section II. Special meetings may be called by the Executive Committee or at the request of 5 members with notification given at least 10 days in advance. The purpose of the meeting shall be stated in the call.

Section III. A majority of members present shall constitute a quorum at any regular or special meeting.

 

Article VII
Dissolution

To effect dissolution of TOWN, these bylaws must be rescinded by a 2/3 vote of the general membership after 10 days notice to each member. All net assets shall go to a welfare, education, or environmental project designated by the general membership.

 

Article VIII
The rules contained in the latest edition of Robert’s Rules of Order, Newly Revised shall be the parliamentary authority for all matters of procedure for TOWN not specifically covered by its bylaws.

 

Article IX
Amendment of Bylaws

The bylaws may be amended by a 2/3 vote of those present. Notice of the meeting must be sent 10 days in advance.